After School Program

After School Program (ASP)

St. Paul’s Episcopal School After School Program (ASP) is an extension of the regular school day. ASP students must abide by all school principles and guidelines while in ASP. The program serves the childcare needs of parents and students while fostering the same St. Paul's community atmosphere.

Logistics

List of 6 items.

After Care

Sign-In:
ASP assumes responsibility for all students on campus from school dismissal times until 6 p.m. Every student is assigned a separate sign in/out sheet for the session or for the year. These sheets are placed in grade-level binders in alphabetical order by last name.

Students waiting outside the building will be checked into ASP, parents will be contacted, and billed according to the time their child is picked up. The drop in fee is $10.00 per hour.

Please do not give your children contradictory and inconsistent messages by telling them to wait in the lobby, on the sidewalk, or on the church steps.

Sign-Out:
Every student must be picked up by an authorized adult in the green zone, in front of the school at the Lower School 116 Montecito Ave or at the Middle School at 262 Grand Ave.
ASP Schedule
Before Care and After School Program begin on the very first day of school, Wednesday, August 22, 2022. The After School Program is available for students, Monday through Friday, from class dismissal time until 6 p.m.

Parents may register their child for a full time contract from the student's dismissal time until 6:00 p.m. Before Care is included in full time contracts. Before Care begins at 7:30 a.m. Monday through Friday.

After School Program Full Year Contracts
Click the number in the Fees column to register (to the right).

The After School Program will be CLOSED on the following dates:
- Monday, September 5: Labor Day
- Thursday, October 6 and Friday, October 7: Teacher Conferences
- Monday, October 10: Indigenous People Day
- Thursday, November 17: Grandparents & Special Friends' Day
- Monday, November 21 - November 25: Thanksgiving Break
- Monday, December 19 - Monday, January 2: Winter Break
- Monday, January 16: Martin Luther King Jr. Day
  Friday, February 17 - Professional Dev. Day
- Monday, February 20: President’s Day
- Thursday, March 16 and Friday, March 17: Teacher Conferences
- Monday, April 10 - Friday, April 14: Spring Break
- Monday, May 29: Memorial Day
Before Care

Before Care Time
Before Care is available Monday through Friday from 7:30 a.m. until 8:00 a.m. in the Lower School building.

Registration
Before Care is included in contracts with a 6:00 pm pick-up time. Students will automatically be placed on the before care list.

All other students can be registered for before care by using the link to the right. There are no drop-ins for before care.

Students may not be dropped off before 8 a.m. in front of the school buildings with the expectation that they can "hang out".

Drop OFF and Sign In
Students may be dropped off by the gym entrance. Students will be signed into Before Care on the playground by staff. Students will be dismissed to their teachers at 8:00 a.m.

Before Care Activities
After students are signed in, they may finish their breakfast, read, play games, complete homework, or socialize. At 8 a.m. Lower School teachers will meet students on the playground or in the gym, and accompany them to the appropriate locations for their grades.

Middle School students will be escorted to the Middle School building by the person overseeing before care.
Important Notes about Sign-Out Procedures:

Sign out:
Students in grades K-5 will be signed out by ASP staff members once they have been picked up by their parents or guardian.

Students in grades 6-8 may sign themselves out at the front desk once their parents or guardian have arrived.

Students in grades 6-8 may sign themselves out of the program with their parent's or guardian's written permission. ASP must have prior written permission in order for your child to sign out of ASP.
Pick-Up Authorization & Procedures:

Pick-up:
Lower school students will be picked up at the green zone in front of 116 Montecito Ave. ASP staff members will escort the student to their car, therefore parents should remain in the car at all times.

Middle school students will be picked up in front of 262 Grand Ave. ASP staff members will escort the student to their car, therefore parents should remain in the car at all times.

Pick-up Authorization:
We will not release students to anyone who is not on the authorization list. Please notify any authorized adults of ASP sign out procedures.

Anyone picking up a student from ASP should be prepared to show proper ID (Driver’s License or State ID).

ASP must have direct communication from parents or guardians before any student is allowed to leave with a non-guardian, including other St. Paul’s parents. All pickups must be authorized in writing, we will keep these written documents on file as reference for future pick-ups. The document must contain the pickup person’s first and last name, the student who is being picked up, the period of time for which the person is authorized to pick up, the date that the document is written, and the parent/guardian’s signature.

Please notify ASP if you wish to remove someone from your student’s list of authorized pick-ups.

ASP will not accept hand delivered notes by someone not on the authorized list.

Please let ASP know, in writing, if there is anyone expressly forbidden to pick up your child.
Veterans Green Dismissal

Veterans Green Dismissal
Teachers arrive at the Veteran’s Green with their students in grades:
Kindergarten and First at 2:30 p.m.
Second and Third at 3:00 p.m.
Fourth and Fifth at 3:15 p.m.
Sixth, Seventh and Eighth 6-8 at 3:25 p.m.

Students Signed into After School
Teachers remain with the students for 10 minutes after the designated dismissal times. After 10 minutes, teachers escort students back to the Lower and Middle School respectively, and they are signed into the After School Program. There is a late fee when students are picked up five minutes after they arrive in after school.

Program

List of 5 items.

Snack

All students will receive a prepackaged snack shortly after sign in. Lower School snack will be eaten outside and students will be physically distanced from one another the duration of the time they are eating. Students will be directed to wash their hands before and after snack. In keeping with school guidelines, students may not share snacks.

Middle School snacks may be served in classrooms or in the park in order to maintain physical distance.

ASP provides nut-free snacks consisting of a fruit or vegetable and a main snack. Students are welcome to bring their own snacks to eat during ASP. We ask that you provide healthy, no-nut, low-sugar snacks.
Sporting Events

Students who are signed into the After School Program (ASP) may attend on-campus sporting events with ASP staff. Any students not signed in to ASP must be accompanied at all times by a parent or guardian if attending an on-campus sporting event. Roaming the campus independent of parent/guardian is not allowed. Student must remain with the parent/guardian at the sporting event. Any unaccompanied students will be signed into ASP automatically and parents will be notified.
Study Hall

Study hall will take place Monday-Thursday afternoons. Study Hall is proctored by ASP staff. Students may choose to attend Study Hall on their own. Parents or teachers may request that their student be placed on our Study Hall Call List as well.
Activities

ASP students can choose from a variety of activities each day such as study hall, game room, reading, art projects, and organized indoor and outdoor games. Activities begin after snack time. All activities end promptly at 5:30 p.m. and the remaining students in ASP will assemble on the Mezzanine until they have been picked up. Playground activities may be extended depending on the weather and number of students remaining in the After School Program.
In-house Enrichment Classes
These are classes are free for the students that are signed in to ASP. Most in-house enrichment classes last 4-6 weeks in the Fall, Winter or Spring. However, some sessions may last longer. The time-frames for each season are as follows:
- Fall: October 1 through November 26 (Thanksgiving Break)
- Winter: December 2 through February 13 (President’s Week Break)
- Spring: February 24 through May 22
Registration for these courses open at 8PM the Friday 2 weeks prior to the course beginning. Links to registration may be located on the ASP section of the St. Paul’s webpage or the school Calendar.

Cancellation Policy
In-house enrichment class registrations are non-refundable 24 hours after the registration has been received. We cannot issue refunds or credits after the registration deadline. ASP cannot prorate course fees for any reason, including illnesses. Enrichment course payments are non-transferable, parents will be required to pay the full course tuition at the time of registration. St. Paul’s After School program reserves the right to cancel any enrichment class due to low registration.
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Enrollment and Billing

List of 5 items.

Enrollment

Full Time Contracts:
You must register for an ASP Contract for your child to be able to attend ASP.

When you register for ASP, the cost of the contract is added to your FACTS payments or paid in full by check. Please contact ASP Director Kenton Young at 510-285-9618 for more details.
Drop-in Hours

Students who are not picked up during dismissal time will return to the school and wait on the mezzanine until they are picked up. Staff will contact parents. There is a $10.00 per hour drop in fee for students who are under the care of ASP.
Late Fees

The After School Program ends promptly at 6 p.m. After 6 p.m., the late fee is $15 for each five minutes or portion thereof. (For example, if you are 6 minutes late, you will be charged $30.) The Business Office will automatically charge the late fee to your FACTS account. It will be reflected on your monthly statement. Please note that late fees will not be waived.
Student Care Days
Student Care is available to all St. Paul's students on the following days listed below at the rate of $86.00 from 8am - 3 pm and $121.00 from 8am - 6pm:
- Conference Camp - October 6th and 7th
- Report Card Writing Day - November 18th
- Professional Development Day - December 2nd
- Presidents Week Break - February 21- February 24
- Conference Camp - March 16th and 17th
- Professional Development Day - April 17
Contact ASP

To contact ASP, please call 510-285-9601 or email Director of Programs, Kenton Young, kyoung@spes.org or Assistant Director of ASP, Yesenia Arce at yarce@spes.org.

A copy of the ASP policies and procedures lives with the sign in/out binders.

ASP Contract Options

After School Program

After School Program Full Year Contracts
Click the number in the Fees column to register.

Grades	Pick Up Time	Fees
K-1	3:30 p.m.	$1390
K-5	4:30 p.m.	$2090
K-5	5:00 p.m.	$2,790
K-5	5:30 p.m.	$3490
K-5	6:00 p.m.	$4180

Grades	Pick Up Time	Fees
6-8	4:30 p.m.	$1390
6-8	5:00 p.m.	$2089
6-8	5:30 p.m.	$2790
6-8	6:00 p.m.	$3490

Before Care Contract for K-8 Contract
7:30 a.m. to 8:00 a.m. Monday through Friday
August 24, 2022 through June 2, 2023
(Before Care is included in 6:00 p.m. contracts)

Grades	Time	Fee
K-8	7:30 a.m. to 8:00 a.m.	$500