After School Program

After School Program (ASP) 2018-2019

St. Paul’s Episcopal School After School Program (ASP) is an extension of the regular school day. ASP students must abide by all school principles and guidelines while in ASP. The program serves the childcare needs of parents and students while fostering the same St. Paul's community atmosphere.

Logistics

List of 6 items.

After Care

Sign-In:
ASP assumes responsibility for all students on campus from school dismissal times until 6 p.m. Every student is assigned a separate sign in/out sheet for the month. These sheets are placed in grade-level binders in alphabetical order by last name.

Students waiting outside the building will be checked into ASP, parents will be contacted and billed. Please do not give your children contradictory and inconsistent messages by telling them to wait in the lobby, on the sidewalk, or on the church steps.

Sign-Out:
Every student must be signed out by an authorized adult before leaving ASP. We do this to ensure the whereabouts of all students at all times, and to ensure proper billing.

For students using Care Cards, ASP calculates the time that students are in the program. When you pick up your child, write the sign-out time and your initials in the appropriate spaces.

If you do not include the sign-out time, your child will be signed out at 6 p.m.
ASP Schedule (Early Dismissal, Closures, and Camp Days)
Before Care and the After School Program begin on the very first day of school, Tuesday, August 29, 2017. The After School Program is available for all students, Monday through Friday, from class dismissal time until 6 p.m.

The After School Program will have early dismissal on the following dates below:
- Friday, September 15: Book Fair Reception, ASP closes @ 5:30PM)
- Thursday, June 7: Graduation, ASP closes @ 5:30PM
The After School Program will be CLOSED on the following dates:
- Monday, September 4: Labor Day
- Monday, October 9: Indigenous People’s Day
- Wednesday, November 22 - Friday, November 24: Thanksgiving Break
- Monday, December 18 - Monday, January 1: Winter Break
- Monday, January 15: Martin Luther King, Jr. Day
- Friday, April 19: Good Friday
- Monday, May 27: Memorial Day
ASP will offer camp on the following dates:
- Friday, November 17: Conference Day
- Friday, December 15: Winter Break
- Friday, January 12: Report Card Day
- Friday, February 16, and Tuesday, February 20 - Friday, February 23: President’s Week Break
- Friday, March 9: Conference Day
- Monday, April 2 - Friday, April 6: Spring Break
- Wednesday, May 8 - Professional Development Day
Before Care

Before Care is available Monday through Friday from 7:30 a.m. until 8:00 a.m. in the Lower School building. Students will be signed into Before Care on the Mezzanine. Every student is assigned a separate sign in/out sheet for the month. The sheets are placed in grade level binders in alphabetical order by last name. After students are signed in, they may finish their breakfast, read, play games, complete homework, or socialize. At 8 a.m. Lower School teachers will meet students on the Mezzanine and accompany them to the appropriate locations for their grades. Middle School students will be escorted to the Middle School building by the person overseeing Before Care.

Students may not be dropped off before 8 a.m. in front of the school buildings with the expectation that they can "hang out". Students dropped off in front of the school buildings before 8 a.m. will be enrolled in Before Care and parents will be billed accordingly.
Important Notes about Sign-Out Procedures:
- Students in grades 6-8 may sign themselves out of the program with their parent’s or guardian’s written permission. ASP must have prior written permission in order for your child to sign him/herself out of ASP.
- Older siblings may sign younger siblings out of ASP with prior authorization in writing from the parents or guardians. Older siblings must consistently and accurately sign out their younger siblings before walking with the older sibling’s class to the Veterans Green.
Pick-Up Authorization & Procedures:
- We will not release students to anyone who is not on the authorization list. Please notify any authorized adults of ASP sign out procedures.
- Anyone picking up a student from ASP should be prepared to show proper ID (Driver’s License or State ID).
- ASP must have direct communication from parents or guardians before any student is allowed to leave with a non-guardian, including other St. Paul’s parents. All pickups must be authorized in writing, we will keep these written documents on file as reference for future pick-ups. The document must contain the pickup person’s first and last name, the student who is being picked up, the period of time for which the person is authorized to pick up, the date that the document is written, and the parent/guardian’s signature.
- Please notify ASP if you wish to remove someone from your student’s list of authorized pick-ups.
- ASP will not accept hand delivered notes by someone not on the authorized list.
- Please let ASP know, in writing, if there is anyone expressly forbidden to pick up your child.
Veterans Green Dismissal

Teachers arrive at the Veteran’s Green with their students in grades K-1 at 2:30 p.m., second and third grade arrive at 3:00 p.m., fourth and fifth arrive at 3:10 p.m., and grades 6-8 arrive between 3:20 p.m. Teachers remain with the students for 10 minutes after the designated dismissal times. After 10 minutes, teachers escort students back to the Lower and Middle School respectively, and they are signed into the After School Program.

Program

List of 9 items.

Snack

All students receive snack shortly after sign in. ASP provides nut-free snacks consisting of a fruit or vegetable and a main snack. Daily snacks may include quesadillas, pizza bread, chips and salsa, bagels and cream cheese, pasta with sauce, cereal, soup, chili, muffins, garlic bread, and more. Students are welcome to bring their own snacks to eat during ASP. In keeping with school guidelines, students may not share snacks brought from home. We ask that you provide healthy, no-nut, low-sugar snacks.
Sporting Events

Students who are signed into the After School Program (ASP) may attend on-campus sporting events with ASP staff. Any students not signed in to ASP must be accompanied at all times by a parent or guardian if attending an on-campus sporting event. Roaming the campus independent of parent/guardian is not allowed. Student must remain with the parent/guardian at the sporting event. Any unaccompanied students will be signed into ASP automatically and parents will be notified.
Study Hall

Students in grades 3-8 may attend silent Study Hall, Monday-Thursday, 3:30-5:30 p.m. Study Hall is proctored by ASP staff. Students may choose to attend Study Hall on their own. Parents or teachers may request that their student be placed on our Study Hall Call List as well.
Tutoring

Tutors are independent contractors who are hired by parents or guardians. The After School Program provides space on campus for tutoring sessions if available. Please contact Susan McGrath (smcgrath@spes.org) or Eliza Sorenson (esorenson@spes.org) in the Educational Care Department for more information about tutoring.
Activities

ASP students can choose from a variety of activities each day such as study hall, game room, reading, art projects, and organized indoor and outdoor games. Activities begin after snack time. All activities end promptly at 5:30 p.m. and the remaining students in ASP will assemble on the Mezzanine until they have been picked up. Playground activities may be extended depending on the weather and number of students remaining in the After School Program.
In-house Enrichment Classes
These are classes are free for the students that are signed in to ASP. Most in-house enrichment classes last 4-6 weeks in the Fall, Winter or Spring. However, some sessions may last longer. The time-frames for each season are as follows:
- Fall: October 1st through November 22nd (Thanksgiving Break)
- Winter: November 28th through February 16th (President’s Week Break)
- Spring: February 27th through May 19th
Registration for these courses open at 8PM the Friday 2 weeks prior to the course beginning. Links to registration may be located on the ASP section of the St. Paul’s webpage or the school Calendar.

Cancellation Policy
In-house enrichment class registrations are non-refundable 24 hours after the registration has been received. We cannot issue refunds or credits after the registration deadline. ASP cannot prorate course fees for any reason, including illnesses. Enrichment course payments are non-transferable, parents will be required to pay the full course tuition at the time of registration. St. Paul’s After School program reserves the right to cancel any enrichment class due to low registration.
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Outsourced Enrichment Classes

Out-sourced enrichment vendors follow their own registration and cancellation guidelines. Please contact enrichment course vendors directly about their policies and procedures. We will post links to contact outsourced vendors to the ASP section of the St. Paul’s web page at the beginning of each enrichment course season.

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Private Music Lessons

The After School Program offers private music lessons on campus throughout the entire year. The music teachers are independent contractors who are provided spaces on campus to work with students enrolled in ASP.

Please note, After School Program charges still apply during private music lessons.
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Band/Mission Ensemble

Charles Lloyd leads the band program (clloyd@spes.org). The program takes place in the Middle School during ASP. The program serves students who are currently studying an instrument, including voice. Students who are interested in exploring an instrument or voice are also welcome to join.

The style of the band is a 'contemporary band' meaning that they play a variety of styles of music.

Our performance ensemble, called Mission Ensemble, is primarily for sixth graders. Please contact Charles Lloyd directly for more information and schedules for Band and Mission Ensemble.

Enrollment and Billing

List of 7 items.

Enrollment: Full Time Contracts and Care Cards

Full Time Contracts:The Full Time Contract is designed for students who will be in the After School Program for 6 or more hours per week. The Full Time Contract includes Before Care starting at 7:30 a.m. and Aftercare until 6 p.m. along with Lower School conference days, professional development days, and report card day.

Parents can sign up for Full Time Contracts anytime after April 27, 2018. Cancellation of a Full Time contract after September 30, 2018 will result in a cancellation fee of 12.5% of the Full Time Contract price.

Full Time Contracts can be paid in full, in two annual installments, in equal monthly installments (paid in full by June 1, 2019), or monthly payments applied to FACTS. Please contact ASP Director Kenton Young at 510-285-9618 for more details and for assistance in deciding which ASP option makes sense for your family.

There are two options for full time contracts.

Option 1 includes the following:
Morning care from 7:30 a.m. to 8 a.m., After School Care until 6 p.m.
2 Lower School Parent Conference Days
2 Teacher Professional Development Days
Report Card Day Camp
Option 1 costs are $3,030 for The Lower School (K-5) and $2,300 for Middle School (6-8).

Option 2 includes the following:
President’s Week Camp or Spring Break Camp
In addition to all times and dates included in Option 1
Option 2 costs are $3,490 for The Lower School (K-5) and $2,770 for Middle School (6-8).
Care Cards

Care Cards are a convenient option for infrequent or part-time users. Care Cards are available in increments of 10 hours ($110) or 50 hours ($500). Please note that we charge Care Cards in quarter hour increments. Cards may be purchased at any time throughout the year. Unused Care Card hours will roll over to the next school year. A refund will be issued for unused Care Card hours for departing students. In order to get a refund for unused hours, please send an email request to Kenton Young (kyoung@spes.org).

Care Cards can be paid in full at time of purchase, in two annual installments, in equal monthly installments (paid in full by June 1, 2017), or monthly payments applied to FACTS. You may also pay for an individual Care Card after the card has been registered.

Parents must keep track of their child’s Care Card hours by the ASP student record sheet (sign in and out sheet). The binders are located on the windowsill on the Mezzanine during ASP hours. Another Care Card should be purchased before the hours drop too low. If hours drop into the negative, the Business Office will automatically charge a 10-hour or 50-hour Care Card to your account and the charge will be reflected on your monthly statement.
Drop-in Hours

Drop-in hours are available for infrequent users at a rate of $15/hour. All students may join ASP on a drop-in basis (that is without prior arrangement, and without a Care Card on file). The Business Office will automatically charge the $15/hour drop-in rate to your account and it will be reflected on your monthly statement.
Late Fees

The After School Program ends promptly at 6 p.m. After 6 p.m., the late fee is $15 for each five minutes or portion thereof. (For example, if you are 6 minutes late, you will be charged $30.) The Business Office will automatically charge the late fee to your account. It will be reflected on your monthly statement. Please note that late fees will not be waived.
Vacation Camps

A few weeks prior to the new school year, camps are posted with registration links on the St. Paul's Calendar. In addition, all camps are listed in the Wednesday Headlines at least two weeks prior to the camp start date.

Vacation Camp registration deadlines are one week prior to the start of camp. There is a late registration fee of $15.00 per child per day attending camp. Registration payments are due at the time of registration. Refunds will not be given after the registration deadline.

Care Card hours cannot be applied toward vacation camps.

For help with registration, please contact ASP Director Kenton Young at 510-285-9601.
Vacation and Day Camp Cancellation Policy

Camp registrations are non-refundable. Camp fees are not refundable or transferable (credit will not be issued) if a student does not attend.
Contact ASP

To contact ASP, please call 510-285-9601 or send a message to kyoung@spes.org.

A copy of the ASP policies and procedures lives with the sign in/out binders.

ASP Contract Options

After School Program Care Cards for 2018-2019

10 hour Care Card
50 hour Care Card

After School Program Contract Options 2018-2019
Option 1

Morning care from 7:30 a.m. to 8 a.m.
After School Care until 6 p.m.

2 Parent Conference Days

1 Teacher Professional Development Days

Report Card Day Camp

Option 2
All times and dates included in Option 1
Presidents' Week Camp or Spring Break Camp

Note: if paying by FACTS, enter student name for student account number.

Full-Time Contract Grades K-5
Option 1: $3030
Option 2: $3490

Full-Time Contract Grades 6-8
Option 1: $2300
Option 2: $2770