Parent Forms

Important Forms

1. Medical, Emergency Contact, and Pick-Up Authorization

All new and returning families received an email dated July 2, 2018 with a link to complete your child's medical and emergency information. This form needs to be completed and submitted before August 13, 2018.
If you have questions, please contact Nicole Start (

2. Immunization and Health Exam

Students attending St. Paul’s School must have documentation on file of all immunizations received. In addition, first graders must submit evidence of a health exam and seventh graders must submit documentation that they have received the required Tdap (whooping cough) booster. Information about the all-school immunization requirement is here (including information about the seventh grade booster.) First grade health exam information is here. You can download the first grade health exam form directly here.

Please email this information to Laura Lance, Middle School Secretary and School Registrar, at or by mail: 262 Grand Ave, Oakland, CA 94610.

3. Field Trip Permission Form

As you know, students at St. Paul's regularly walk, ride BART, and take cars or busses to Lake Merritt and other destinations. The School is required to have your permission on file each year before your student may be included in these activities. Please fill out the form below. Thank you!
Field Trip Permission Form
I/we give permission for my/our child to accompany his/her class in whatever School-sponsored activities may be scheduled including, but not limited to, field trips, class outings, and athletic and social events. I/we agree not to hold St. Paul's responsible for accidents or injuries arising from School activities or outings. I/we understand that there are no definite dates set for these field trips. I/we will assume full responsibility for any inappropriate actions or behaviors of my/our child.

4. Photo and Video Release

If your child was enrolled at the School last year, you have already agreed or disagreed to the following:

I/We hereby authorize and give full consent to St. Paul's School and Summer Camp to take and publish photos, videos, and the like in which my child appears while he or she is participating in school- and camp-related classes, activities, and events throughout the time that he/she is enrolled at St. Paul's School or Summer Camp. 

I/We further agree that St. Paul's may use these photographs or videos in materials that promote the School such as the website, brochures, magazines, posters, advertisements, and social media.

I/We will alert St. Paul's in writing if any changes in this permission are to be made.

If you wish to change your permission or would like to know whether you agreed or disagreed with the above statement, please contact Sprinza Katz:

New families, please click here to reach the release form for your child.

5. Register for After School Program

You can register for a full time After School Program contract any time through September 2018. You can purchase an ASP Care Card at any time during the school year.

Sign up for the After School Program.

7. Live Scan Fingerprinting Information

In order to ensure the safety of our students, we have implemented a fingerprinting policy for adult chaperones. All parents who wish to chaperone field trips or accompany students for swimming at the YMCA must be fingerprinted beforehand.
Please click here to download a Live Scan Service Form and ensure the St. Paul's unique ID and Mail Codes are included: A6466 (ORI), 07275 (Mail). Here is a list of places that offer Live Scan fingerprinting. You can be reimbursed for the cost of the fingerprinting by submitting your receipt and a reimbursement form to the School.

You only need to submit fingerprints once during your time at St. Paul's; if you submitted them in a previous year, you do not need to do it again. If you have had fingerprints done for another organization (not St. Paul's), you still must have them done again and designate St. Paul's as an organization that has permission to receive the results.  If you have any questions, please contact Associate Business Manager Tutu Tequame (

8. Allergy Action Plan Form

If your child has any type of suspected or active allergy reaction, please download and fill out the Allergy Form.

Click here for a version you can fill out online and then print (or print and then complete by hand). Please submit it to Heather Debose, Lower School Secretary (K-5) or Laura Lance, Middle School Secretary (6-8).

9. Volunteer Interest Survey

We want to connect parents with volunteer opportunities that are interesting to them! Please complete this very brief survey to let us know what types of volunteering you are interested in and/or what skills and talents you have that you would be willing to share. Click here to complete the survey.
Other Important Information

Update Your Address, Phone Number, and Email

  • Log into the School Portal, click on the down arrow next to your name at the top right corner, select Profile, and use the pencil icon to edit fields. You may also update information for a partner or spouse. The School uses your home address and email for the online directory and School Directory. Please update this information, as needed, throughout the year.
  • New Users: If you're new to St. Paul's School Portal, you'll need to click on the "First Time Login" link underneath the username and password boxes before you can update your information. 

Earthquake Supplies

Every student must have an earthquake kit stored on campus. Please provide the items on this Earthquake Supply List and ensure your child has the kit in their classroom on the first day of school.

Food for Thought

Food for Thought is the company from which you can order hot and cold lunches to be delivered to school. To set up an account and prepare to order your first lunches, go to

     Go To: (please bookmark this page)
     Click Create an Account: 
     Password is: PaulEpiscopal (all one word)
     Enter information and click Submit
     Enter information for your students, Add Profile. Repeat for any additional students
     Click I’m Done and Sign In
     Go To: (please bookmark this page)
     Sign In - no need to create a new account
     Update Profile(s) - click on profile name, add new information for the new school year & click “update profile”
     To Delete Profile- If a profile is no longer needed, click on profile name & click “remove profile

You are now ready to begin ordering!

Pizza Day Form

Pizza Day happens every Wednesday at St. Paul's. Save yourself a day of packing lunch and help raise money for class field trips! You can sign up below for a full year or half year of pizza for your student(s). To pay for pizza day via check, please submit the form below with your payment.

Must Read: No-Nut Policy

Sync the St. Paul's Calendar to Your Calendar

Q.  How do I sync the St. Paul's calendar to my personal calendar?
A.  Log in. Go to Calendar. Then click on the icon in the right top corner next to the print button. This is the icon for the iCal RSS feed. Follow the instructions in the pop up window.

On your personal calendar, find the "subscribe" button. Enter the url into the subscribe feature and click add.

The St. Paul's calendar should now appear on your calendar.

St. Paul's Episcopal School
116 Montecito Avenue
Oakland, CA 94610